Category
Location
Type

Administration

Business Support Admin

Posted on:

Tuesday 3rd December 2019

Overview of role:

Dublin

Description:

Your role will be to provide a high level of administration support to a variety of different stakeholders which will the sales team, from Directors to the sales representatives working in the field

To be successful in this role you must have solid administration experience. You will have strong attention to detail. You must be used to working to deadlines and have the ability to work under pressure

The right candidate will have extensive administration experience and be very detail orientated. Excellent MS Excel and Powerpoint skills are essential.

Duties and Responsibilities

Sales team support:

  • Provide administrative support to the Sales Directors & Sales Representatives including travel & accommodation arrangements
  • Support to Sales Director & Sales Reps on product quotations, pricing and supplier queries as required
  • Organise supplier & product training for Sales Team and new hires
  • Create PowerPoint presentations for Principal meetings
  • Arrange conferences, exhibitions and coordinate monthly manager meetings, including the taking of minutes
  • Reporting:

o    Produce month end reports

o    Produce sales and purchase trend reports

o    Produce Sales Bonus tracker reports

o    New pricing /margin set up

o    Setting up annual and Territory budgets

Marketing Support & Customer Complaint management:

  • Design and maintain levels of brochures and marketing materials with graphic partner’s sales managers
  • Coordination of Clinical Studies
  • Ensure market samples are provided to team
  • Oversee all aspects of Clinical Exhibition coordination bookings, Exhibition stand
  • Co-ordinate Marketing mail-shot promotions including dealing with outside agencies and printers
  • Responsible for provision of and updating content on the company Website
  • Managing customer complaints & recalls, i.e. completing supporting administration & liaising with sales team & supplier

 

Requirements:

Suitable candidate must have the following:

  • Minimum of 4 to 5 years experience in a high level administrative role
  • Advanced Microsoft Office skills (Word, PowerPoint, Excel, Visio and Project for Windows)
  • Professional communications skills required.
  • Excellent time management, prioritisation & organisational skills.
  • Attention to deal and an appreciate of the need for accuracy particularly on Tender documents
  • Flexible approach to working hours during busy periods

Salary on this will depend on experience but range from €30K to €36K

Salary:
See description

Closing date:
25/12/2019

Reference number:
DD