Operations Administrator – Cork

Posted on:

Thursday 20th February 2020

Overview of role:



We are currently looking to recruit an Operations Administrator for a company based in Cork who specialise in the short term rental of vehicles

The main purpose of this role is to control of the Short Term Rental Fleet within the region, both in the administration of all aspects of the fleet and the physical control of the equipment within fleet.

Key Duties:

  • To carry out all administrative control as laid down in the Short Term Rental Procedures, Protocol and Standards
  • Handling and monitoring all enquiries from potential customers, existing customers and internal departments
  • Being knowledgeable of the equipment available from the branch fleet and it’s condition on a daily basis plus general knowledge of the national fleet
  • Able to analyse an enquiry to supply suitable equipment to meet the customer’s requirements and negotiate a rental rate based on the current price list
  • Organise the transport for delivery and collection of equipment to and from site, and inter-depot as required
  • Raising of all relevant paperwork with correct distribution and control
  • Liaise with the workshop as to the condition of trucks in the branch and advise on priority of truck turnarounds as necessary
  • Recording of truck stock
  • Secure PO’s against damage to trucks
  • Daily workshops check to be aware of current repair work progress and planned completion
  • Confirm all truck ‘available’ are to correct standard, correctly stencilled, with safety labels and pouch containing safety booklets in attached. Carry out monthly audit with the rental administrator
  • To produce the necessary monthly branch statistics
  • Ensure that all damage to the fleet is captured and charged accordingly
  • Weekly check for all block billing, and monthly invoice check
  • Handling and logging customer complaints
  • Enquiry analysis, follow up of same
  • Weekly stock take of fleet to include condition and spec of each truck in the fleet
  • Weekly phone log of all calls and outcome from same
  • Weekly damage report of fleet and analysis of charges (where charged to customer or internal)
  • Service schedule of fleet for the coming month
  • Send STR fleet available for hire listing to sales reps, customer service managers and all engineers on a monthly basis



Suitable candidate should have the following:

  • Minimum of 2 years strong administration skills
  • Excellent attention to detail
  • Motivated and ambitious to develop into a more senior role
  • Able to follow instruction and work on own initiative
  • Strong Leaving Certificate received minimum

Salary will very much depend on experience but range from €28K to €30K

See description

Closing date:

Reference number: